September 23, 1996
|
Task/Activity
|
Responsibility
|
Time
Frame
|
Product/Result
|
Public Consultation
|
|
1.0 Initiation of Study
|
|
Dec/96
|
|
|
|
Advertise for a proposal call
|
J
|
Dec/96
|
Study Proposals
|
|
|
Request bids for transportation work
|
|
Dec/96
|
|
|
|
Review proposals and tenders for the contract
|
|
Dec/96
|
|
|
|
Hire Consultant
|
|
Dec96
|
|
|
|
Meet Consultant; provide existing City data,
maps and establish consultant the details expected.
|
|
Dec/96
|
|
|
|
Send out public circ. (with translation) to
those in study area and relevant community associations
|
|
Jan/97
|
|
X
|
|
Contact identified community members re: interest
in sitting on Public Advisory Committee (PAC)
|
|
Jan/97
|
|
Using lists provided by Councillors and requests
for volunteers from established groups, a Steering Committee including
technical staff and agencies will be formed.
|
|
Hold PAC #1 to establish committee; discuss
mandate, open house, next steps; prepare minutes
|
|
Feb/97
|
|
Review mandate of steering committee
Discuss terms of
reference
Establish lines of communication
Discuss approach eg. consensus building |
Hold Open House #1 to introduce study and
solicit issues and concerns
(some background data to be available
at open house) |
|
Jan. 97
|
Understanding of issues, problems and concerns
in community
|
Consultant team available to discuss in open
house format.
|
|
2.0 Identification and Assessment of Existing
Conditions
|
|
|
|
|
|
Gather background information and data
|
|
Mar/97
|
|
|
|
Notify and hold PAC meeting #2 to discuss
results of open house, study area boundaries, next steps
|
|
Mar/97
|
|
X
|
|
Preparation of existing conditions report.
|
|
April/97
|
|
|
|
3.0 Development of draft concepts (analysis
and evaluation)
|
|
|
|
|
|
Notify and hold PAC meeting #3 to discuss
potential alternative concepts taking into account results from neighbourhood
meetings
|
Consultant |
May/97
|
Steering Committee involvement in developing
alternatives.
|
X
|
|
Meet with Councillor to provide update
|
|
May/97
|
|
|
|
Build/revise/add ideas to alternatives discussed
at PAC meeting #4
|
Consultant
|
May/97
|
|
|
|
Hold Open House #2 to discuss alternative
scenarios
|
Consultant
|
May/97
|
|
X
|
|
Meet with PAC #4 to review open house results
and to discuss any final modifications to preferred scenario
|
Consultant
|
June/97
|
Arrive at consensus regarding concept.
|
X
|
|
Send copy of existing conditions report to
PAC
|
|
June/97
|
|
X
|
|
4.0 PREPARATION OF PLAN
|
|
|
|
|
|
Discuss outline with Consultant
|
Consultant
|
July/97
|
|
|
|
Prepare and have sufficient material ready
for discussion with PAC
|
Consultant
|
Aug/97
|
|
|
|
Notify and meet with PAC #5 to discuss preferred
development scenario
|
Consultant |
Aug/97
|
|
X
|
|
Obtain labels for properties inside study
area and 120 m. beyond. Also print labels from customized mailing list
|
|
Aug/97
|
|
|
|
Brief PJM and Councillor
|
|
Aug/97
|
|
|
|
Prepare and translate public circulation letter
which will include notification of public meeting.
|
|
Aug/97
|
|
|
|
Prepare preferred development scenario map.
|
|
Aug/97
|
|
|
|
Safety audit of study area
|
public
|
Aug/97
|
Comments
|
X
|
|
Meet with PAC #6
|
|
Aug/97
|
|
X
|
|
Print letters of notification
|
|
Aug/97
|
Comments
|
|
|
Prepare ads for papers
|
Tech
Serv. |
Aug/97
|
|
|
|
Design Charette
|
Public
|
Sept/97
|
Comments
|
X
|
Send copy of public notification to local
newspapers |
|
Sept/97
|
|
|
|
Circulate notice of meeting to everyone in
study area, on customized mailing list, and within 120 metres of study
area
|
|
Sept/97
|
|
|
|
Advertise for Open House #3
|
|
Sept/97
|
|
|
|
Hold Open House #3 (with PAC members in attendance)
|
Consultant, Steerig Committee
|
Sept/97
|
Comments
|
X
|
|
Review/discuss public input and technical
input. Develop approaches to deal with concerns, if any.
|
Consultan
|
Oct/97
|
|
|
|
Debrief with PAC #7 Consultant to provide
suggested revisions.
|
Consultan
|
Oct/97
|
|
X
|
|
Prepare Plan and deliver copies to City
|
Consultat
|
Oct/97
|
|
|
|
Circ. Plan to mailing list and tech. agencies
for comment
|
|
Oct/97
|
Comment
|
X
|
|
Prepare staff report for Plan with OPA and
zoning details and review with Andy Doole and Jack Ferguson. PJM to review
report
|
|
Nov/97
|
|
Include Steering Committee comments, Open
House process and comments
|
|
Circulate staff report to PAC and appropriate
technical agencies for any comments (OPA and zoning guidelines up front)
|
|
Nov/97
|
Comments
|
X
|
|
Send copy of report to Andy Doole for comments
on zoning
|
|
Dec/97
|
|
|
|
Receive comments on staff report
|
|
Dec/97
|
|
|
|
Revise report and review with PJM
|
|
Dec/97
|
Revised report
|
|
|
JLS signs
|
|
Jan/98
|
|
|
|
Obtain Financial Services comment
|
|
Jan/98
|
|
|
|
Obtain Budget Branch signature
|
|
Jan/98
|
|
|
|
Send copies of signed report to interested
individuals
|
Lori
Ferrari |
Jan/98
|
|
Send copies for information
|
|
Advertise meeting in newspapers 2 wks consecutive
prior to Planning and Economic Development Committee
|
|
Jan/98
|
|
|
|
Agenda clearing
|
JLM
|
Jan/98
|
|
|
|
Planning and Economic Development Committee
(Consultant present)
|
Consultant
|
Jan/98
|
|
X
|
|
Council
|
JLM
|
Feb/98
|
|
|
|
5.0 IMPLEMENTATION
|
|
|
|
|
|
Prepare Zoning by-law and prepare OP by-law
|
AD
JJB |
Mar/98
|
|
|
|
CC Enacts Zoning and OPA by-laws
|
JLM
|
April/98
|
|
|
Send out Ex-Note for the zoning
Send out 15 day letter for OPA (City Clerk) |
MR
PP |
May/98
|
|
X
|
|
Forward original and duplicate originals of
the OPA to the Regional Clerk for approval
|
PP
|
May/98
|
|
|
|
If no appeals to the Zoning By-law this file
may be closed
|
|
June/98
|
|
|
|
If no referrals of the OPA to the Minister,
attach the Regional approval page to the OPA and close this file
|
|
July/98
|
|
|
|
Revise Plan so that it incorporates all revisions
made by City Council.
|
|
July/98
|
|
|
Organize project files so it includes:
i) Project closure certificate
ii) Letters of transfer
iii) Approved Planning Committee report
and relevant Council minutes. |
|
Aug/98
|
|
|