TERMS OF REFERENCE

HUNT CLUB NEIGHBOURHOOD PLAN

1.0 BACKGROUND

In May 1996, the Planning and Economic Development Committee approved a workprogramme item that a Neighbourhood Planning study be initiated for the Hunt Club neighbourhood in 1996. Further direction was provided to the Department in preparing this terms of reference through a motion passed by the Planning and Economic Development Committee on April 23, 1996, directing that the results of the Neighbourhood Planning study be incorporated into the Official Plan as a Secondary Policy Plan.

2.0 STUDY GOAL

To update the Hunt Club Neighbourhood Plan, in order to provide secondary planning policy direction for the Hunt Club community. The location and type of the various land uses and intensity of development will be addressed. The Neighbourhood Plan will establish a policy framework which will be incorporated into the Official Plan as a Secondary Policy Plan and will also provide the basis for any amendments to the Zoning By-law. Its' format and content will reflect the approved Official Plan directive, as set out in Chapter 13.0 of the City of Ottawa Official Plan, regarding Secondary Policy Plans.

3.0 STUDY OBJECTIVES

1. To ensure all planning policies and by-laws conform with the City of Ottawa Official Plan, and the Regional Municipality of Ottawa-Carleton (RMOC) Official Plan.

2. To develop a functional land use strategy (including a mix of uses) consistent with:

3. To develop appropriate land use and zoning designations which promote gradual change and minimizes negative impacts and costs.

4. To review existing assessments of transportation conditions in the neighbourhood and develop an appropriate implementation strategy;

5. To review the existing infrastructure servicing conditions.

6. To ensure that future development is harmonious with the neighbourhood, in keeping with the wishes of the neighbourhood community and sensitive to the natural environment.

7. To anticipate the needs of the current population and plan for changes in population and demograhics in the area.

4.0 STUDY AREA

The study area is generally bounded by the Rideau River on the west; the Ontario Hydro lands on the north; the Airport Parkway lands on the east and Hunt Club Road on the south. A multiplicity of land uses and zoning, including residential, commercial and open space uses exist within this area. The final boundaries will be confirmed in Phase I of the study.
The extent of the general study area is shown on the attached location map.

5.0 STUDY TASKS

5.1 Phase One - Information Gathering and Development Analysis

5.1.1 Assemble and analyze the following data:

a) Neighbourhood Analysis

i) Existing land use (residential, home based businesses, retail,

office, institutional, parking areas, open space, greenways), zoning

density, height and floor area of buildings and future expansion plans (if

known), and identification of potential heritage structures;

ii) R.M.O.C. Official Plan, existing and approved City of Ottawa

Official Plans, Federal Land Use Plan, Hunt Club Development Plan, Hunt

Club Secondary Policy Plan, Uplands/Riverside Development Plan and the

Uplands/Riverside Recreation Study;

iii) Provincial Policy Statement on Housing, Provincial Policy Statement

on Wetlands, Municipal Housing Statement and other governmental policy

statements affecting the study area;

iv) Demographic characteristics of the area including number of

children and married or single persons, age of population,

population owning homes, population renting homes, income

of population, education of population etc.;

v) Undertake a detailed inventory of

arkland, recreational and

community facilities.

b) Transportation and Servicing

i) An analysis of existing studies of the transportation network

capacity and volumes (including internal and peripheral roads,

existing and new transit facilities as well as pedestrian and

cycling networks) serving the study area. This analysis will

result in recommendations to address any deficiencies in the area;

ii) Examine existing parking conditions within the study area including

both street and on-site parking. This review will result in

recommendations designed to ensure spillover parking does not negatively

impact local residential streets;

iii) Examine existing sanitary and storm sewers. This review

will culminate in a set of recommendations designed to ensure that

adequate services are provided to the neighbourhood.

c) Environmental Analysis

i) Consolidate all available environmental information in

order to identify factors requiring investigation.

This review will be undertaken concurrently with the Natural Open Spaces

Study (NOSS) and the Greenway System Management Plan Study which is being

undertaken by the Department of Engineering and Works. The Environmental

Analysis will seek to address the environmental needs and priorities of

area residents.

d) Other Data/Community Issues

i) Undertake a safety audit of the neighbourhood;

ii) Ensure that McCarthy Woods is appropriately zoned;

iii) Review the Secondary Employment Centre designation on Riverside

Drive;

iv) Review the E.S.A. designation along the Rideau River;

v) Review the zoning of all surplus school sites in the

community;

vi) Undertake the Special Study for the lands bordering Riverside

Drive and the Ontario Hydro Corridor;

vi) Review the boundaries of the Hunt Club community.

5.1.2 Prepare an "Analysis of Existing Conditions" report supplemented by mapping of appropriate information.

5.2 Phase Two - Identification and Evaluation of Alternatives

5.2.1 Using the information gathered and analysis undertaken in Phase One:

a) Evaluate potential for new development (or need to limit development) including appropriate locations for same in the area;
b) Identify and analyze options for height and density for new development, taking into consideration the impact on adjacent residential neighbourhoods and the biophysical environment;
c) Examine potential social and economic impacts dealing with changes to population characteristics (e.g. effect of demographic changes on provision of community facilities and services);
d) Identify and evaluate alternative land use schemes and built form for the future development of the study area, having regard for:

i) The extent to which the area will support development without

further modifications to the transportation network;

ii) Impact of non-residential or mixed use areas within the study area

on the safety, environment, and quality of life;

iii) Current planning goals and objectives of the City, including City-

owned or supported projects;

iv) Site specific development issues relative to the study area;

v) Impact on the environment;

viii) Preliminary costs involved in the implementation of the

alternatives including an evaluation of a pay as you go approach

implememtation of the Plan.

e) Evaluate modifications required to accommodate alternative development schemes, having regard for:

i) Impact on the transportation capacity of the roadway network;

ii) Preliminary costs involved in the implementation of the

transportation improvements.

5.2.2 Prepare an Identification and Evaluation of Alternatives Report, including a preferred alternative.

5.3 Phase Three - Preparation of Draft Neighbourhood Plan

5.3.1 Prepare a draft Neighbourhood Plan and Secondary Policy Plan.

The Secondary Policy Plan will constitute a summary of the Neighbourhood Plan - Land Use Policies for inclusion in the Official Plan. The neighbourhood Plan should include but not be limited to the following:

a) An explanatory text describing the elements of the Plan and the rationale underlying its design;
b) An indication of the extent to which the Plan conforms to the City of Ottawa Official Plan, Regional Municipality of Ottawa-Carleton Official Plan, relevant Provincial policy statements and the Federal Land Use Plan;
c) A statement of the objectives for the planning area which includes physical, environmental, economic, and social matters;
d) A development concept for the area, including:

i) The area of land devoted to and the proposed location of each land

use (residential, commercial, industrial, open space/ greenway) on a land

use map prepared on a topographic base;

ii) Conceptual alignments of and modifications to roadways and other

aspects of the transportation system required to accommodate

pedestrian/bicycle/transit/automobile and service vehicle movements;

iii) The identification of proposed extension/improvement to any utility

services in the area (e.g., sanitary, storm, water);

iv) The density of development by units/hectare as well as building

profiles (height and floor space index);

v) Proposed zoning at an appropriate "block" scale;

e) An explanation of how development will be integrated with the existing built form of the area, including means to protect and enhance identified heritage resources;

f) The extent to which private and various public sectors will participate in the implementation of the Neighbourhood Plan (including budgetary implications, particularly for transportation improvements and community services);
g) A general action plan outlining steps to implement the Neighbourhood Plan, with responsibilities assigned to the appropriate authority.

5.3.2 Support studies shall include but will not be limited to the following:

a) Existing Traffic Impact Studies
b) Existing Sanitary and Storm Sewer Information
c) Image Analysis
d) Safety Audit
e) Municipal Environmental Evaluation Report (MEER), if required.

6.0 STUDY ADMINISTRATION

6.1 The Project Team will undertake the study with the assistance of a Public Advisory Committee consisting of City as well as other technical agency and property owner/community representatives. The PAC will provide advice and share opinions, identify issues and concerns and work to build consensus in the formulation of the Plan.

6.2 The Project Team will be responsible for arranging and meetings and agendas, preparing the Neighbourhood Plan and the implementing Secondary Official Plan and Rezoning reports. The Project Team will ensure that all relevant policy or legislation is respected in preparation of the Plan.

6.3 The staff Project Manager will act as chairman for all meetings; and shall attempt to ensure that all persons get a fair and equal opportunity to express their ideas and opinions throughout the process. The chairman will facilitate consensus opinions when dealing with major issues or concerns directly related to the Plan and may otherwise resolve issues lacking consensus if the need arises.

6.4 The study shall be undertaken utilizing existing staff and resources of the City of Ottawa. A project budget of $20,000.00 dollars shall be available to purchase goods or services which are necessary to undertake or implement the Neighbourhood Plan.

6.5 The staff Project Manager will assume full responsibility for administrating the study budget in accordance with Council approved policies and procedures.

7.0 INTEREST GROUP AWARENESS/COMMUNITY PARTICIPATION

7.1 The Project Team is required to undertake the study in consultation with affected community associations, business and property owners, and area residents.

7.2 The Project Team will hold a minimum of three public meetings.

8.0 DELIVERABLES/STUDY TIMING

8.1 A draft and final Neighbourhood Plan will be prepared.

8.2 A Secondary Policy Plan consisting of a summary of the Neighbourhood Plan with a detailed land use and building profile schedule will be prepared.

8.3 Zoning By-law details with appropriate mapping will be prepared.

8.4 The study shall commence immediately upon approval of the this terms of reference and shall be completed within 18 months.

STUDY AREA BOUNDARIES Document 2

COMPATIBILITY WITH PUBLIC PARTICIPATION Document 3

NOTIFICATION AND CONSULTATION PROCESS

Notification and consultation procedures do not require the posting of an on- site information sign when developing a terms of reference. These terms of reference are based upon discussions with area property owners and members of the Hunt Club Community Association.

SUMMARY OF PUBLIC INPUT

The input received in response to these terms of reference has been positive.